• Overview - The Eligibility and Enrollment Process
• Reviewing and Approving Employees
• Updating Employee Information
• Guidelines for Updating the Salary Deferral Eligibility Date
• Special Note for Plans with an Actual Hours Eligibility Requirement
• Using the Eligibility and Enrollment Page
• Definitions

Use the following steps as a guideline when reviewing employees for eligibility and plan enrollment.

	Step	When		Action
	1	Beginning 60 days prior to eligibility		Review the employees listed on the Eligibility and Enrollment page. These employees have met your Plan’s age and service requirement and are eligible to enroll in your retirement plan. Review the following information for accuracy:   Date of Birth   Date of Hire   Salary Deferral Eligibility Date
	2	Between 60-30 days prior to eligibility		If necessary, update any incorrect information. See Updating Employee Information and Guidelines for Updating the Salary Deferral Eligibility Date for more details.
	3	Between 60-30 days prior to eligibility		After reviewing and/or updating the Salary Deferral Eligibility Date, check the box to the left of the employee's SSN to approve enrollment. Upon your approval, ADP will send a Welcome PIN Letter to the employee, announcing they are eligible to enroll in the Plan. NOTE: To approve all employees listed on a page, check the box at the top of the Approve column. You can uncheck an employee by clicking in the appropriate checked box.
	4	Upon approval		Distribute enrollment kits to eligible employees. To order enrollment kits, in the left menu under Manage Plan, click Forms, and then click Order Enrollment Kits.

NOTE: Refer to Eligibility and Plan Enrollment in the Plan Administration Manual for more information on the enrollment process.

You can update the following employee information.

	Field		Enter correct information...
	Date of Birth		in your payroll system
	Date of Hire		in your payroll system NOTE: You must also inform ADP Retirement Services of any change.
	Salary Deferral Eligibility Date		on the Eligibility and Enrollment page. Enter the correct date in the appropriate field. The Salary Deferral Eligibility Date column will indicate any date that has been changed.* See Guidelines for Updating the Salary Deferral Eligibility Date for more details. NOTE: Be sure that any changes you enter on the Eligibility and Enrollment page are also changed in your payroll.

If your plan includes a service requirement that an employee must work a certain number of hours before being eligible to enter the plan, it is your responsibility to verify that this requirement has been met on or before the date displayed in the Salary Deferral Eligibility (Plan Entry) Date field. If this requirement has not been met, the Salary Deferral Eligibility (Plan Entry) Date must be changed to the next date the employee could meet the hours requirement (typically the beginning of the next plan year, January 1). You must review the employee's hours for each subsequent plan year (typically January 1 to December 31) to determine if they have met the hours requirement. If a participant does not work the required hours in the subsequent plan year, you must update their Salary Deferral Eligibility (Plan Entry) Date to the next plan year beginning date.

Example: For an employee eligible on March 1:

	On January 1		The employee will be listed on the Eligibility and Enrollment page.
	Generally by February 1		The Plan Administrator should review the employee's Date of Birth, Date of Hire, and Salary Deferral Eligibility Date information, and enter any corrections, if needed.
	Upon approval by Plan Administrator		A Welcome PIN Letter is sent automatically to the eligible employee.
	After the employee has received the Welcome PIN letter		The employee enrolls in the Retirement Plan.
	After March 1		The employee's Salary Deferral contribution begins.